An outsourced financial planning assistant for Australian advice practices is a dedicated offshore staff member who prepares Statements of Advice, manages compliance documentation, and handles client file admin, working inside the practice’s own systems under the licensee’s oversight. For most practices, outsourcing this workload costs 50 to 70 percent less than hiring locally, freeing advisers to spend their time on advice rather than paperwork.
This isn’t a fringe idea in the industry anymore. Offshore outsourcing among Australian advice licensees has been growing steadily, driven mainly by cost pressure and local skills shortages. The regulator has taken notice too, which makes the choice of provider more important than ever.
Shasha Outsourcing Services provides outsourced financial planning assistants and paraplanning support to advice practices across Australia, matching each practice with a dedicated offshore team member within two to four weeks.
What Does an Outsourced Financial Planning Assistant for Australian Advice Practices Do?
An outsourced financial planning assistant typically handles Statement of Advice and Record of Advice preparation, client review pack compilation, portfolio and platform data entry, fee disclosure and compliance documentation, and general client correspondence. Anything that doesn’t require an Australian Financial Services Licence can generally be delegated offshore, while advice itself stays firmly with the licensed adviser.
1. Documentation Done While You Sleep
Shasha’s team is based in Harare, working several hours ahead of the Australian workday. A Statement of Advice, review pack or compliance document submitted at the end of your day is often complete and ready for adviser review the next morning. That’s a genuine scheduling advantage over providers whose working hours largely mirror the Australian business day.
2. Compliance-Grade Data Security, Backed by ISO 27001:2022
In October 2025, ASIC published a review of advice licensees using offshore service providers and found that governance and risk management practices varied significantly, with some licensees lacking a proper framework altogether. The regulator’s message was clear: outsourcing a function doesn’t outsource the responsibility for it. Licensees remain accountable for how client data is handled, regardless of where the work is done.
That’s exactly why the choice of provider matters. Shasha is certified to ISO 27001:2022, the internationally recognised standard for information security management. Client data, financial records and sensitive practice information are handled within an independently audited security framework, not just a promise on a website.
Book a free financial planning staffing consultation to see how an outsourced assistant could fit your practice. Call 03 7046 4575 or reach out online today.
3. No Lock-In Contracts and a Free Replacement Guarantee
Shasha operates on a flat monthly fee with no lock-in contracts. If a placement isn’t the right fit, we keep searching at no extra cost until it is. There’s no obligation until you actually hire, which puts the risk on us rather than your practice.
4. Real Cost Savings Without Cutting Corners
An outsourced financial planning assistant for Australian advice practices doesn’t have to cost what a local hire does. A local paraplanner typically costs $70,000 to $100,000 or more per year in salary alone, before superannuation, leave and overheads. A local financial planning assistant runs $55,000 to $75,000. Through Shasha, most practices pay a flat monthly rate and save between 50 and 70 percent compared to those local hiring costs, with no superannuation, leave loading or hidden fees.
5. Specialist Financial Planning Expertise, Not Generic Admin Support
Shasha’s financial planning assistants are trained in the specific realities of advice practice administration, not general admin work applied to a financial context. That distinction matters when the work includes SoA formatting, fee disclosure statements and platform data entry that needs to be right the first time.
Many practices pair this with outsourced accounting support too, keeping tax planning coordination in sync across both teams.
Staying ASIC Compliant When You Outsource
Outsourcing administrative and paraplanning support tasks does not breach ASIC obligations, provided the licensee retains responsibility for advice quality and maintains oversight of the outsourced functions. ASIC’s own guidance asks licensees to properly vet their providers, monitor performance on an ongoing basis, and disclose the use of offshore support where relevant. Every outsourced financial planning assistant at Shasha operates inside your existing systems and workflows, so your practice keeps full visibility and control.
This is general information, not legal or compliance advice. Confirm your specific obligations with your licensee or compliance team before finalising an outsourcing arrangement.
How to Get Started
- Book a free consultation and tell us what your practice needs.
- We shortlist candidates from our talent pool and you interview your top three.
- Most practices are onboarded within two to four weeks.
- If your preferred candidate isn’t the right fit, we keep searching at no extra cost.
Ready to give your advisers their time back? Book a free staffing consultation with Shasha and we’ll match you with an outsourced financial planning assistant for Australian advice practices. Call 03 7046 4575 or book online today.
